Constitution

CHILTERN EDGE HORTICULTURAL SOCIETY

Constitution

1. NAME:

The Society shall be known as Chiltern Edge Horticultural Society

2. OBJECTIVES:

The objective of the Society shall be to promote good horticultural practices among

its members by:-

· Holding regular meetings for lectures, discussions and

demonstrations

· Holding horticultural shows and competitions

· Arranging visits to gardens and other sites to observe gardening in

Practice

3. MEMBERSHIP:

Membership of the Society shall be open to anyone interested in gardening. The

Committee may, from time to time, confer honorary membership on individuals

considered worthy of special recognition by the Society.

4. SHOWS:

All cups, trophies, shields etc competed for at the annual shows shall remain the

property of the Society in perpetuity.

5. MEETINGS:

The Annual General Meeting of the Society shall be held in December of each

year and at least fourteen days notice shall be given. A General Meeting may be

called at any time at the request of the Committee or Chairman giving due notice.

An Extra-ordinary General Meeting may be called at the request of at least

twenty of the members giving due notice.

6. SUBSCRIPTIONS:

The annual subscriptions are due for payment on or before 1st January each year.

Subscriptions are to be determined by Committee following advice from the

Honorary Treasurer and to be announced at the AGM. If the due subscription is

not paid by the end of February, membership shall be discontinued and the

facilities of the Society shall not be available until such time as payment is made.

7. OFFICERS AND COMMITTEE:

The Honorary Ofﬁcers shall be:-

Chairman

Vice Chairman

Treasurer

who shall be elected at the Annual General Meeting.

Ofﬁcers shall not normally be eligible for re-election as an Officer of the Society for one year after holding office for ﬁve consecutive years.

In addition to the Officers, the Committee shall consist of not more than twelve members.

The Committee shall have the power to co-opt other Members to serve thereon and the Members so co-opted shall be deemed to be elected Member of the Committee. The number of Members so co-opted shall not exceed two, except where necessary as replacement for a retiring or deceased Member before the AGM

Four Members shall form a quorum.

8. FINANCE:

All monies accruing to the Society shall be deposited in a Bank or Building Society

determined by the Committee in the name of Chiltern Edge Horticultural Society.

The Committee shall appoint four Committee Members including the Honorary

Treasurer to sign cheques. Any two signatories of the four appointed must appear

on the Society's cheques

9. APPOINTMENT OF AN INDEPENDENT EXAMINER:

An independent Examiner shall be elected at every Annual General Meeting to

serve until the end of the next Annual General Meeting and shall be eligible for re-

election. No Committee Member shall be eligible to act as an Independent

Examiner.

10. OTHER MATTERS:

Any matter which may arise and is not covered in paragraphs 1 to 9 inclusive of

the Constitution shall be dealt with by the Officers and Committee in the best

interests of the Members

11. DISSOLUTION OF THE SOCIETY:

The Society may only be dissolved at a General or Extra-ordinary General Meeting

called by the Committee or Members. At this meeting the disposal of the properly

and assets of the Society shall be agreed.

12. AMENDMENT OF THE CONSTITUTION:

This constitution may be amended by the Members of the Society at any General

Meeting on a motion received by the Chairman one month in advance of the

General Meeting.

13. CONSTITUTION:

The constitution is to be reviewed by the Committee every 5 years.

Approved by the Annual General Meeting and signed by the Chairman

.............................. .. December 2017